Privacy policy

Table of contents
hartmoire. respects personal data of the User (every person using the Website) and fulfills conditions deriving from the law, especially from the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation). hartmoire. ensures that its workers and subcontractors were given training in protection of personal data.

For what purpose does hartmoire. process personal data?

Personal data provided within the Website (https://www.hartmoire.com) and during contacts with hartmoire. is used only to provide requested information and services, or for recruitment purposes.

Who has access to the personal data of the User?

The controller of personal data provided during using the website and contacting hartmoire. is:hartmoire.ul. Krowoderskich Zuchów 16/17131-272 KrakówVAT Number: PL9291792386hallo@hartmoire.com

The rights of the User

The User has the right to request from the controller access to personal data concerning him or her and to obtain information about the purposes of its processing, the categories of data processed, recipients of data, storage period of data (if it is impossible to indicate the period, the User has the right to information about the criteria used to determine this period).The user has also the right to rectify personal data if they are incorrect and the right to request supplementing incomplete personal data.The User has the right to request the erasure of personal data without undue delay if:
  • The personal data is no longer necessary in relation to the purposes for which they were collected or otherwise processed;
  • A consent to the processing of personal data has been effectively withdrawn;
  • The User objects to the processing of personal data for marketing purposes;
  • The User objects to the processing (also by profiling) of personal data, based on the legally legitimate interest pursued by hartmoire. or by the third party, unless there are valid, legally justified grounds for processing of the User’s personal data that override the interests, rights and freedoms of the User, or there are grounds for establishing, investigating or defending claims.
The User has the right to request restriction of processing of personal data when:
  • The User contests the accuracy of the personal data – for a period enabling the controller to verify the accuracy of the personal data;
  • The processing is, according to the User, unlawful and the User opposes the erasure of the personal data and requests the restriction of their use instead;
  • The controller no longer needs the personal data for the purposes of the processing, but they are required by the User for the establishment, exercise or defense of legal claims;
  • The User has objected to processing (pursuant to Article 21 paragraph 1) pending the verification whether the legitimate grounds of the controller override those of the User.
The User has the right to receive in a structured, commonly used and machine-readable format, the personal data that the User has provided to hartmoire., as well as the right to transfer his or her personal data to another controller without interference on hartmoire. ‘s part, if:
  • Processing takes place on the basis of the User’s consent or a contract, which performance needs processing of data; and
  • The processing is carried out by automated means.
hartmoire. is obliged to send the User’s data directly to another controller (if it is technically possible) at the User’s request.The user has the right to withdraw the consent to the processing of personal data at any time, but the withdrawal does not affect the lawfulness of processing based on consent before its withdrawal.With regard to the processing of the personal data, the User has the right to lodge a complaint to the President of the office for the protection of personal data.

What personal data does hartmoire. collect?

  • Data provided during contact with Hartmoire. (most often first and last name, e-mail address, telephone number or any other personal data provided voluntarily by the User);
  • Data provided for recruitment purposes, such as name, surname, e-mail address, telephone number, information about education and social platforms accounts, or any other data provided by the person applying for the position;
  • Data provided by Google Analytics, such as an IP address.

How long is the personal data stored?

hartmoire. stores personal data from the moment of the initial contact from the User or when the User starts using the Website (data collected by Google Analytics). After sending an e-mail requesting to delete all personal data provided during the contact with the user hartmoire. may take up to 7 days to fulfill such request.Personal data collected for the recruitment purposes is stored until the date stated in a job opening advertisement or for the period agreed individually with the applicant.Exceeding the time limit indicated in the previous sentence is permitted only for the purpose of hartmoire.’ performance of obligations arising from the law, e.g. for accounting purposes in relation to Users who have used paid services and in order to defend hartmoire.’ interests related to, for example, complaints.

Who does hartmoire. transfer personal data to?

hartmoire.’ transfers the personal data of the Users only to companies which provide services that enable execution of hartmoire. services.
  • Gmail and Google Drive (Google LLC, 1600 Amphitheatre, Parkway Mountain View, CA 94043 USA): personal data can be stored in messages sent to hartmoire., job applications are stored in Google Drive;
  • Meta Platforms, Inc. (1601 Willow Rd Menlo Park, CA 94025-1452, United States): personal data can be stored in messages sent to hartmoire. and in databases regarding ad campaigns;
  • Columb Technologies S.A. / Taxxo (Łubinowa 1f/7, 52-210 Wrocław): invoicing tool;
  • cyber_Folks S.A. (Franklina Roosevelta 22, 60-829 Poznań): personal data can be stored in messages sent to hartmoire;.
  • The Rocket Science Group (LLC 675 Ponce de Leon Ave NE Suite 5000. Atlanta, GA 30308 USA): newsletter provider.
In addition, the following programs are used within the Website:
  • Google Analytics, Google LLC; address: Mountain View, California, USA: collects data about the User’s device (such as the hardware model, operating system version and unique device ID, as well as information about the mobile network, including the telephone number), location information, unique application number, of which some data, including personal data, are stored in the cache of the User’s device or application – the so-called Cookies.
  • Google Ads (Google Ireland Limited, Ireland): advertising tool, uses data stored in the cache of the User’s device or application (Cookies)
  • Facebook Pixel (Facebook Ireland Ltd., Ireland); social media plugin;
  • LinkedIn Insight Tag (LinkedIn Corporation, USA); social media plugin;
hartmoire. informs that the data provided during the contact with hartmoire. is transferred to a third country – Germany. This is caused by the fact that servers belonging to Google are located in Germany. Google system ensure the confidentiality of data transferred to the territory of Germany. Moreover, Germany has been recognized as a country that meets high standards in the field of the protection of personal data. hartmoire. cooperates only with Service Providers who meet the requirements specified in the EU-US Privacy Shield Framework.

Cookies and server logs

In order to facilitate the use of the Website and to monitor its use, the management mechanism uses a technology called Cookies – data saved by the Website’s server, a hosting operator, on the user’s computer or mobile device.The Website uses three types of Cookies:
  • Session cookies – temporary files, saved on the User’s device until he or she signs out, leaves the website or shut downs the browser;
  • Permanent cookies – saved on the User’s device for the time specified in its parameters or until its deletion by the User;
  • Local storage- stored on the User’s device for a definite or indefinite period or until its deletion by the User
  • Persistent cookie (nQ_cookieId, nQ_visitId, client domain) – PURPOSE AND DATA THAT IS STORED is Identify user, Identify user session, EXPIRES after 1 year
The Cookies are not used to collect any personal data about the users visiting the Website.The User may at any time disable the option of accepting cookies in the settings of his web browser, however, that might cause malfunctions in the functioning of the Website.The links to guides concerning disabling the option of accepting cookies in the most popular browsers are presented below:
  • Chrome
  • Firefox
  • Safari
  • Microsoft Edge
The cookies are used in order to:
  • create statistics helping to understand the use of the Website so as to improve its content;
  • maintain the User’s session, thanks to which signing in every time is not required;
  • personalize the commercials;
  • generate statistics that help in administering the Website and improve the quality of services offered. These summaries are consolidated and do not contain data identifying visitors of the Website. These data are not disclosed to other persons and entities.
Collected server logs, containing, among others the User’s IP address, time of arrival of the request, the first line of the http request, the http response code, number of bytes sent by the server, information about the user’s browser, information about errors that occurred during the HTTP transaction, information about the type of devices are stored indefinitely.